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Name and Address Matching

To get all your notices electronically, the BNC must be made aware of your name(s) and address(s) and related company names to which electronic notices are to be sent. If you are interested in the EDI service you may contact the BNC at 877-837-3424 for assistance in compiling your name and address list.

The BNC maintains the name(s) and address(s) you attach to your Noticing Agreement in a database list that determines whether court notices will be generated as a printed notice or as an EDI or Email notice. The BNC will use the following process to determine if the name and address combination provided by the debtor matches one in the BNC database:

A. Matching Procedure

  1. The notice recipient name submitted by the debtor is normalized. Commas and periods are converted to spaces. Extraneous spaces are removed from the name.
  2. The standardized name is compared to the name synonyms listed on your Noticing Agreement that are maintained in the BNC database synonym list. A match occurs if the name matches one of the names in the BNC database.
  3. The notice recipient address submitted by the debtor is examined by USPS-certified address processing software to ensure that it is a valid (deliverable) address.
  4. The address from step 3 is compared to the addresses provided in your Noticing Agreement that are maintained in the BNC database. If no match is made, the notice is printed and mailed.
  5. If the notice recipient name and address do match the name(s) and address(s) in the BNC database, the BNC will send the notice electronically.

If applicable, contact the BNC to add additional names and addresses that debtors designate for you or your company. As appropriate, you must notify the BNC should your email or any names and addresses used for electronic noticing change.

B. Matching Examples

Note: The name AND address must match in order for the notice to be sent electronically.

Example 1 - Name Matching

Name(s) Provided by Noticing Partner

Internal Revenue Service

Department of the Treasury

Name(s) Provided by Debtor(s)

BNC Matches Name Provided by Debtor

Reason

Dept of the Treasury

Revenue Department

Intern Revenu Srvice

Yes

No

Yes

BNC software recognizes Dept and Department as equivalent.

Insufficient similarity to one synonym name.

Name matching software allows for slight misspellings.

Example 2 - Address Matching

Address(s) Provided by Noticing Partner

Address(s) Provided by Debtor(s)

BNC Matches Address Provided by Debtor

Reason

11400 Commerce Park Drive Ste 600

Reston, VA 20191-1558

and

11400 Commerce Park Dr. Ste 300

Reston, VA 20191-1528

11400 Commerce Park Drive

Reston Va 20191

Yes

Software produces valid 4-digit zip "1558"

 

1140 Commerce Park Drive

Reston Va 20191

No

"1140" is invalid street #

 

11400 Commerce Park Drive Suite 300

Reston, VA 20191-1526

Yes

Software produces valid 4-digit zip "1528" to replace "1526", doesn't need Ste #

 

11400 Commerce Park Dr Ste 600

Reston VA 20190

Yes

Software produces valid 9-digit zip "20191-1558" to replace "20190"

 

Commerce Park Drive

Reston VA 20191-1549

No

No street #